Faculty of Science - Leading creativity and innovation in the sciences


Reporting procedure and purpose

Here you will find the purpose, scope, and procedures for incident/accident reporting at the University, as well as information about our incident/accident register.

Purpose


To report, record and investigate all work-related injuries or illnesses that occur to any person while at a University of Auckland campus, a University of Auckland controlled entity, or whilst undertaking any University-sanctioned activity in accordance with the requirements of the Health and Safety in Employment Act 1992.

To provide a process for reported incidents/accidents to be risk assessed and where necessary investigated to determine the root causes.

To provide a process for the monitoring of planned corrective actions to prevent or reduce the risk of re-occurrence of reported incidents/accidents.

To activate the initial needs assessments for the treatment and rehabilitation for staff members who have suffered a work related injury, illness or disease as per requirements of the Accredited Employers ACC Partnership Programme Contract and the Accident Compensation Act 2001.

Top

Scope of incident/accident reporting


This procedure applies to all staff, students, contractors and visitors at all of The University of Auckland campuses and each of the University's controlled entities or whilst undertaking any University-sanctioned activity.

This procedure applies to work-related incidents, accidents or illnesses and other related health and safety incidents including:

  • injuries, gradual process injuries or illnesses
  • incidents or near misses
  • property loss or damage
  • environmental damage
  • theft.

To avoid doubt, this includes the following;

  • gradual process injuries such as OOS related diagnosis, noise induced hearing loss, dermatitis etc where an actual injury date may be difficult to determine are to be recorded at the time of first symptoms, or suspicions of symptoms
  • hazardous substance incidents and accidents shall be reported and recorded
  • all vehicle incidents and accidents shall be reported and recorded
  • all maritime incidents and accidents shall be reported and recorded
  • all field work incidents and accidents shall be reported and recorded
  • all incidents and accidents that occur while undertaking a sanctioned university activity overseas.

Within 24 hours of the event, all accident reports and related documentation shall be forwarded to:

Ian O’Keefe
Health, Safety and Wellness Manager
Ext: 89645
Email: i.okeefe@auckland.ac.nz

Top

Reporting procedure


For staff members

  1. Immediately seek first aid or medical treatment if required.
  2. Immediately report the accident to your manager.
  3. Complete the University accident/incident form with your manager as soon as possible after the event.
  4. Keep your manager informed and provide medical certificates if unfit to attend work.

Accident/Incident Report form.

For students/visitors/honorary staff members

  1. Immediately seek first aid or medical treatment.
  2. Immediately report the accident to your lecturer, reporting supervisor, host or manager.
  3. The University accident/incident form is to be completed by your lecturer, reporting supervisor, host or department/school manager.

Accident/Incident Report form. 

For contractors (principals), sub contractors, self employed contractors

  • Contractors are required to notify The University of Auckland of all incidents/accidents that occurred:
  • to their employees, or employees of sub-contractors
  • to any other person who was harmed or potentially harmed by their work.

All incidents or accidents that occurred at a University of Auckland campus, a University of Auckland controlled entity, or whilst undertaking any University-sanctioned activity must be reported.

Top

Recording and accident registers


The Human Resource Division will maintain a central incident/accident register and will compile statistics for review for The University of Auckland.

Faculties and service divisions shall maintain an incident/accident register for their records.

Such records will be kept indefinitely.

Top