Faculty of Science - Leading creativity and innovation in the sciences


Responding to and reporting incidents and accidents

All accidents or incidents, whether they cause injury or not, must be reported and recorded. The information on this page explains the process and procedures in place at the University.

All accidents, whether they have caused injury or not, to any person that occur on a University of Auckland campus, University of Auckland controlled entity, or whilst undertaking any University-sanctioned activity are to be immediately reported.

The details are to be recorded, as accurately as possible, using the University's Accident/Incident Report form.

Within 24 hours of the event, all accident reports and related documentation shall be forwarded to:

Ian O’Keefe
Health, Safety and Wellness Manager
Ext: 89645
Email: i.okeefe@auckland.ac.nz

You can find more detailed information below.

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Accident / Incident Report Form
(147.5 kB, MSWORD)

Reporting procedure


For staff members

  1. Immediately seek first aid or medical treatment if required.
  2. Immediately report the accident to your manager.
  3. Complete the University accident/incident form with your manager as soon as possible after the event.
  4. Keep your manager informed and provide medical certificates if unfit to attend work.

Accident/Incident Report form

For students/visitors/honorary staff members

  1. Immediately seek first aid or medical treatment.
  2. Immediately report the accident to your lecturer, reporting supervisor, host or manager.
  3. The University accident/incident form is to be completed by your lecturer, reporting supervisor, host or department/school manager.

Accident/Incident Report form

For contractors (principals), sub contractors, self employed contractors

Contractors are required to notify The University of Auckland of all incidents/accidents that occurred:

  • to their employees, or employees of sub-contractors
  • to any other person who was harmed or potentially harmed by their work.

All incidents or accidents that occurred at a University of Auckland campus, a University of Auckland controlled entity, or whilst undertaking any University-sanctioned activity must be reported.

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Supervisor/manager incident response


Sequence of immediate response actions:

  • protect your health and safety
  • protect the health and safety of others
  • if necessary, provide aid to any injured persons involved in the incident
  • if necessary, call for first aider
    (First aiders are identified in Fire emergency management and evacuation.)
  • if necessary, call emergency services
  • if applicable, call UniSafe to coordinate access for emergency services on campus
    (The telephone numbers are below in Contacts.)
  • if applicable, take essential action to make the site safe or to prevent a further incident.

After injured persons have been assisted:

  1. isolate the incident site or take essential action to prevent a further incident
  2. notify your supervisor or manager
  3. for accidents that have or may have resulted in serious harm, immediately contact:

Ian O’Keefe
Health, Safety and Wellness Manager
Ext: 89645
Email: i.okeefe@auckland.ac.nz

  1. do not disturb the accident scene until a clearance has been issued from the regulatory authority
  2. upon confirmation that site can be disturbed, site restoration or repair work may commence and the necessary arrangements for the site to be made permanently safe may commence
  3. follow up with person to ascertain their injury status and wellbeing.
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Role of the manager/supervisor with accident reports


  1. Assist the staff member to complete the accident report.
  2. To investigate the accident/incident.
  3. To identify corrective actions that need to be taken and instigate these.
  4. To ensure that completed University accident/incident forms are to be immediately reported to Heads of Department or Managers, who are required to check the accuracy of the report and forward the original to the Health, Safety and Wellness Manager without delay. Copies may be kept at department or faculty level as required.

Accident/Incident Report form.

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What incidents/accidents should be reported?


Remember that any incident or accident that occurred at a University of Auckland campus, a University of Auckland controlled entity, or whilst undertaking any University-sanctioned activity must be reported.

Incidents or accidents that should be reported include:

  • injuries, gradual process injuries or illnesses*
  • incidents or near misses
  • property loss or damage
  • environmental damage
  • theft.

*Please note: gradual process injuries such as OOS, noise induced hearing loss, dermatitis etc where an actual injury date may be difficult to determine are to be recorded at the time of first symptoms, or suspicions of symptoms.

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Reporting serious incidents and accidents (serious harm)


Incidents and accidents that have resulted in serious harm or potential serious harm to any person must be immediately reported to your Head of Department, Dean/Director and the Health, Safety and Wellness Manager.

Ian O’Keefe
Health, Safety and Wellness Manager
Ext: 89645
Mobile: +64 21 937 741
Email: i.okeefe@auckland.ac.nz

Such events may also require immediate notification to the Department of Labour or other investigating authorities requiring further investigation and non-interference of the accident scene.

Other incidents should be reported within 24 hours of becoming aware of the incident, injury or illness.

The staff intranet has more information about the Definition of serious harm.

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Investigations


The purpose of the incident/accident investigations is to ascertain the sequence of events, contributing factors, determine corrective actions and monitor the completion of corrective actions.

  1.  All accidents involving a significant hazard or causing serious harm are to be investigated.
  2. Other accidents and incidents also require investigation depending upon the circumstances.

Accident/Incident Investigation form

The Health, Safety and Wellness Manager is available to assist with investigations where required and should always be involved in cases of serious harm.

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Contacts


Health Safety & Wellness Manager  Ian O’Keefe 
Ext: 89645
Email: i.okeefe@auckland.ac.nz
University Registrar Tim Greville 
Ext: 82048
Email: t.greville@auckland.ac.nz
Manager, Performance and Risk Rachelle Wenden 
Ext: 87834
Email: r.wenden@auckland.ac.nz
Hazard Containment Manager David Jenkins 
Ext: 86714 or 83789
Email: d.jenkins@auckland.ac.nz
Unisafe City Campus 
Ext: 85000

Tāmaki Campus 
Ext: 85225

Epsom Campus 
Ext: 48835

Grafton Campus 
Ext: 86081

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